Poundbury Manco 2 Newsletter Summer 2023

Maintenance Program
Symonds and Sampson, MANCO 2’s Managing Agents, carry out quarterly checks of all common areas in active-maintenance. In addition to resolving any issues identified during their visits or responding to reported problems from Shareholders, they also carry out a program of routine maintenance. In addition to regular gardening, this summer will include painting of railings in several locations, plus pruning of emerging tree roots in Merrivale Court together with surface damage repairs. Additional tree reduction works will be carried out as identified by the Duchy arborist.

Board Appointments
The MANCO 2 AGM on 7th June elected two new directors to the Board, they are Graham Carr a retired Finance Director and Nicola Ghauri a Corporate Lawyer. Their skills are particularly relevant to the working of the Board and will complement those held by existing Directors. We are always looking for additional volunteers, so if you have business experience and would like to find out more information about the duties involved, please contact us (details below) for an informal conversation.

TV Distribution Upgrade
As some of the older TV distribution infrastructure is now reaching the end of its life and is no longer supported by the manufacturer, the satellite receiver equipment may need to be replaced. MANCO 2 working in partnership with MANCOs 1, 3 and 4, have completed a survey of the current condition of the network and commissioned the design specification for an upgrade of the equipment. We are currently awaiting sign-off from The Duchy before we can proceed with a market tender event to procure and install replacement equipment. We are aiming to complete the tender process and award contracts this year, with a view to installation and commissioning of the new equipment in 2024. Meanwhile, please report any TV problems as normal (details below), which our maintenance contractor will continue to support and address.

More Courtyards in Active Maintenance
Eventually over 50 courtyards and communal areas in the MANCO 2 area will become the responsibility of Shareholders. As yet, none of these areas have been formally handed over from the Duchy, however, MANCO 2 is gradually taking over their active-maintenance prior to formal handover. This only happens where it has been agreed with the Duchy that appropriate build standards have been achieved. Ongoing discussions with the Duchy have transferred a further 3 areas so far this year, taking the MANCO 2 cumulative total to 31 courtyards and communal areas in active-maintenance by July 2023. A further 12 courtyards are awaiting remedial works by Developers prior to acceptance later this year.

MANCO 2 Fees for 2024 under Review
Every Shareholder pays an annual fee which contributes to the routine maintenance of the communal areas, the management responsibilities of MANCO 2 and very importantly, the reserve fund which is invested to match inflation for future long-term commitments such as courtyard resurfacing. The existing Fee of £170 has been maintained for the last 5 years, however with materials and service cost inflation the Board are currently reviewing revenue and expenditure forecasts prior to setting the fees from 2024.

Contact MANCO 2
If you want to report a maintenance issue, repair need or breach of Poundbury Stipulations which relates to courtyards or common areas, please do one of the following:
• Report online https://www.poundburymanco.co.uk/send-report-to-manco-2/
• Or call the dedicated MANCO number at 01305 756968 (office hours)
Sending our correspondence electronically saves both time and money. If you wish to receive newsletters and other communications by email, please give our managing agent Symonds and Sampson your email address. Any personal information held on behalf of MANCO 2 is kept in strict compliance of the General Data Protection Regulations.